# Interesting calculation : Stamp Duty on leases

Working maths early in the morning is not something I do every day but I was determined to crack this little query! When you take out a new lease there is often stamp duty to pay. To work out the value of stamp duty due you can use a calculator on the HMRC website. It’s not that I don’t trust calculators but like our tax software I want to understand the numbers. I wanted to know how it worked. ; So it’s a simple Net Present Value calculation of the rental figures over the term of the lease plus any lease premium. An excel workbook later and I had the calculation but couldn’t find the discount value anywhere. It was suggested by a colleague that LIBOR+1% might work but which LIBOR rate? ; So I used the 3.5% rate on the HMRC example and this worked to the penny! Not a foolproof exercise but at least I understand the rationale behind it! They say tax doesn’t have to be taxing…

# Have you considered the tax perspective on buying and selling capital equipment

I’ve spent some time on the blog looking at tax and the requirements to plan ahead. This was focused in particular at actually paying corporation tax but there are other issues that need to be considered. One such issue relates to capital allowances. Capital allowances are HMRC’s standard rates of depreciation and ensure that all businesses depreciate, for tax purposes, their capital spend the same way. However, they are used by the Government as a way to provide tax breaks. One such break is the Annual Investment Allowance which allows capital spend upto a limit to be written off in the year the spend against profits.

In the previous budget the rate of the annual investment allowance was reduced from £100,000 per annum to £25,000 from 1st or 6th April (2012) depending on whether you traded as a limited company or sole trader/ partnership.

For businesses that are capital intensive there may be a problem due to this reduction. Take for example a business that produces widgets using a specialised piece of equipment that pushes gas into the widget (too technical I know!).

The machine cost  £80,000 a year ago. Full allowances were claimed and the business reduced its profits in that year by £80,000 saving tax of around £16,800. The widget business becomes aware of a new widget machine that can double efficiency that costs  £150,000.

Assuming a year end of 31 March the business would receive an allowance of £25,000 and then an 18% (transitional rules apply) on the balance, a further £22,500,  £47,500 in total on the new spend.

However the deal includes a part exchange of the original machine at  £60,000. Due to the way that the capital allowance system works and because the business has taken advantage of the higher AIA s and first year allowances in the past there is a small capital allowance pool. Therefore when the proceeds of the old machine are processed it leads to a balancing charge on that machine, because the book value for capital allowance purposes is nil, of  £12,000.

This reduces down the tax allowance above to  £35,500.

Consider though the impact on a business which is looking to reduce say its fleet of lorries. Selling lorries to release cash might help but the sting in the tail may be the tax charge on the disposal.

Therefore when looking to purchase new equipment consider the impact of the changes to the AIA but also consider the tax implications of disposing of capital and equipment at good second hand rates.

As an indication of the tax liability you could face should you dispose of your capital and equipment look for the deferred tax liability in your accounts and speak to your accountant. Professional advice is vital when making any decisions that might impact on tax. Please therefore take professional advice from your advisor.

# How accurate is the information in your accounting system?

I’ve recently been working with a number of my clients on their management accounts reporting. Whilst a lot of the discussion has been around the measures and numbers I’m mindful that some work remaining, is centred on ensuring that the numbers coming out of their accounts system are accurate.

There are lots of different accounting systems to choose from today, some offline and other like XERO in the cloud. All offer simplicity and ease of use however, the accounts and information that they produce are only as good as the information that is put into them.

So I would suggest that any review of management accounts information starts with a comprehensive check of the underlying financial systems and procedures; is the bank balanced on a regular basis, is cash checked to what’s in the till or petty cash tin, is depreciation (of fixed assets) posted into the system and are the rates appropriate, are debtor notes reviewed to identify potential bad debts and are they provided for, are prepayments and accruals large enough to worry about on a monthly basis, is the stock  balance updated and Work In Progress adjusted, is the VAT balance checked and are the wages and PAYE/ CIS accounts balanced?

Without addressing these points the information you review in your accounting system may not be an accurate reflection of how your business is performing.

A good way to ensure the accounts are accurate is to work to a monthly checklist, a list of tasks that you do each month. When I prepare these for clients I always make sure that they are annotated so that there is a handy “how to” next to each item. This helps take the stress out of updating the system each month and ensures you don’t spend a long time thinking about how to enter information.

# New report into levels of bank lending

I read with interest this morning that a study by the Federation of Small Businesses (FSB) has revealed that around 42% of all business applications from small businesses are being rejected.

Whilst I’m not surprised to see bank lending in the spotlight again it does worry me that 40% of small businesses looking for funding are being turned down.

We are told that banks are open for business and will support strong propositions and therefore can we conclude that over 40% of small businesses are too weak to survive? I’m not sure about that.

It does however, highlight the need to maintain a strong balance sheet and good business proposition in these turbulent times and look towards alternative funding sources like funding circles for development finance.

The FSB report can be accessed here

# Business Planning – on a town scale

Six months ago I joined 4 other business owners in the local pub to talk about how we could help develop business and commerce in our town to make it a better place.

I didn’t know it then but those gatherings would propel me on a whirlwind journey that would take me from my home in Market Rasen to London to meet and learn from Mary Portas, the queen of shops!

Along the way our group has engaged with the business community, consulted widely, grown our group to 57 members, and connected with local community groups and stakeholders.

We also created a town transformation plan, wrote an application and filmed a video all of which resulted in us being selected as one of twelve towns out of 371 across the country to become a Portas Pilot.

In the short periods of time I have had to reflect on our achievements I have tried to identify the key ingredients that made our plan a success, so I can share my learning’s with the business owners I work with in my day job!

Vital elements of our plan were the creative and joined up ideas the group developed. Often when developing a business plan ideas are generated by the owners sometimes with their management teams.  Our ideas were generated off the back of two consultations with over 50 business owners. The ideas were then shaped by a smaller group of 15 who weaved them together into a coherent strategy.  This strategy was finally committed to paper by 2 of us who tried to ensure our plan was clear and communicated effectively.

So what can we learn? The most important learning so far for me is that when generating ideas, involve as many people as possible; employees, suppliers, customers and key partners.

Then shape the ideas and join the dots to create a coherent strategy.

Once our plan had been formulated we spent a long time communicating it to our members and stakeholders so they could see how their ideas had been incorporated into the plan – this encourages ownership and buy-in.

Whilst business owners will not want to publicise their plans online, sharing elements internally with employees and with key partners, suppliers and customers could unlock the plan and help it become a real success.

My latest nugget of learning came from Mary herself when she encouraged us to think big, and then bigger!  If we’ve learnt anything it has to be that you can think BIG and achieve It!

For anybody that is interested in the story of MR BIG why not visit one of our markets to see our ideas in glorious Technicolor reality!

More information on this exciting time for Market Rasen and Lincolnshire as a whole, just visit www.marketrasenguide.co.uk/wordpress or follow the team on twitter @MarketRasen_BIG

# Guest Post : Banks enforce changes on 1 in 2 businesses by Corporate Finance Network Chairman and founder, Kirsty McGregor

The Corporate Finance Network has conducted some research into the way banks are managing their customers’ overdrafts and loans.  The national network, whose UK member firms advise over 20,000 SME business clients, found that the main lenders are enforcing adverse changes on almost one in two businesses.

According to the respondents of their survey, 47.8% confirmed some changes had taken place in the last 2 years.

The average turnover of the responding businesses was just under £2.6m.  Survey participants were also asked what rate of interest they were paying at present.  The average overdraft rate was 4.75% and the average loan rate was 4.7%.  It was surprising that there appeared to be little variation in the borrowing costs between these two very different finance products.

The most common change enforced upon customers’ lending facilities was a reduction in their overall facility.  Over one third of respondents cited this as the main change.

Although I had heard anecdotally that banks were restructuring many businesses’ lending facilities, a task that many institutions need to undertake in order to repair their own balance sheets, I was shocked to see that the numbers were so high.  This is very worrying for SMEs and businesses need to communicate better with their banks.

The reported continued decrease in net lending further supports this research, and the much-heralded launch of the National Loan Guarantee Scheme will not rectify this particular issue at all.  This research demonstrates another major shift in the lending environment and all businesses should concentrate on being well prepared for their annual overdraft renewal meeting to encourage the continued relationship with their bank on terms which are acceptable to both parties.

# Better Budgeting in Xero

XERO has been updated this weekend and there is a nice new feature for those that use the budget feature. You can now extract actuals from Budget Manager into Excel apply your own budget model and then re-import the results back into XERO as a future budget.

This product update might be useful if you are looking at basing a budget on your historic performance. It will allow you to extract the data, manipulate and summarise it and then build your new forecast.

It’s certainly something I’ll be looking at … will report back.

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